Programming Resources
Before Community Development Activities
- Plan - Review your plans with your Lead Staff
- Divide duties evenly with your co-RAs.
- If you plan on spending funds remember that it must be approved by your Lead Staff. You can do fund requests during 1:1's, by email, or after staff meetings. You provide a brief description of the program, goal/objective of the program, state how much you want to spend, and what you are purchasing.
- Request a cash advance two-three weeks before the program if you don’t want to do a reimbursement.
- Purchase items in advance (except perishable items) and store them in the Gibraltar supply closet. You do not need to buy plates, napkins, utensils, or cups, as those are already purchased for you.
- Check your remaining budget! Request funds from SACC if you need to.
During Community Development Activities
- Wear your nametag so people know who you are.
- Make sure people sign in!
- Engage with residents and make connections. You should do all you can to learn about residents and connect them with others.
- Keep an eye on supplies and make sure everyone feels included in the activity.
- If you give out prizes, make sure people sign the Prize Verification Form.
- If you are doing any activity where someone can get hurt or any off campus event, make them sign the Liability Waiver
After Community Development Activities
- Give away any perishable foods to residents who attended the program.
- Store non-perishables in the community kitchen. Try to use EVERYTHING so we don’t have leftovers!
- Recycle all recyclable materials and bring trash out to the dumpsters. Be sure to re-line trash bins.
- Return the area to its original condition and borrowed items to their location of origin.
- Complete the CDA (Community Development Activity) tracker
- Complete the Budget Tracker (to keep track of our spending) within 24-hours of your program.
- You only need to do a reimbursement form if you spent money!
- Turn in your Reimbursement form using DocuSign (this should happen within 3 days of your program). When filling out the reimbursement form, you must upload the program Sign-In Sheet(s), Receipt(s) and Prize Verification forms (if applicable).